Cask & spirit inventory management
AngelTrace
AngelTrace tracks every cask you own or hold — its wood, its liquid, its volume and strength, its location, its cost and its paperwork — from the moment it is received to the moment it is bottled, sold or written off. It is built for companies whose stock sits in someone else's bonded warehouse and whose value moves while it stands still.
Why it exists
Spirit inventory breaks ordinary stock systems.
A general warehouse package assumes a unit that sits still, keeps its identity and can be counted. Maturing spirit does none of those things. AngelTrace is built around the four facts that make it different.
The asset changes while it does nothing
Volume falls and strength moves through evaporation. A cask is worth something different at every regauge, and the loss between them is either normal or the first sign of a problem.
It is measured two ways at once
Bulk litres and litres of pure alcohol are both true, and neither is derivable without the strength. A system that stores one and infers the other quietly loses money.
Someone else holds it, under their numbers
Third-party warehouses assign their own references, and those references change when a cask is reracked. Without a permanent internal key and a history of every external code, traceability breaks at exactly the point it matters.
The paperwork arrives late and disagrees
Operator spreadsheets come monthly and rarely match the internal ledger. The question is never whether there are exceptions — only whether you find them before the auditor does.
- Tracks
- Casks, bulk vessels, dry goods, finished goods
- Measures
- Bulk litres, ABV and LPA together
- Spans
- Procurement through bottling and sale
- Built on
- The IntegrytasGroup platform
What it does
Five areas, one ledger.
Every operation writes to the same inventory ledger, so a blend, a bottling run and a warehouse reconciliation cannot quietly tell different stories about the same liquid.
01 Cask & wet stock
- Permanent internal key assigned at intake and never changed, however many times the cask is renumbered elsewhere.
- External reference ledger — every warehouse-issued code is retained with its effective date, its anchor purchase reference and the transaction that caused the change.
- Dual-volume accounting — bulk litres, strength and litres of pure alcohol held together, with no silent 1:1 unit conversion anywhere in the system.
- Wood and liquid heritage — container type, wood type and detail, fill count; distillery, spirit class, distillation date, filling strength and original LPA.
- Peated tagging with a hard block on reracking peated spirit into standard stock, and flavour tags that flag during blend planning.
- Fill counting and retirement — the counter increments on empty-and-redeploy, and a cask that reaches its size's maximum fill is flagged for retirement with a reminder raised.
- Ownership tri-state — company owned, investor financed or third-party managed — with the purchase cost split between wood and liquid, and book value frozen at cost so maturation never silently revalues the asset.
02 Operations
- Receiving against purchase orders at a bonded warehouse, with a guided cask wizard for the fiddly cases.
- Rerack, regauge, blend, sample, remnant and write-off — each recalculating both sides of the movement and logging any shortfall as a classified loss event.
- Bulk distribution — intake a bulk source vessel and allocate its liquid across many target casks from a filling report.
- Earmarks — reserve a cask against a configurable reason, and it is blocked from sale, blend, rerack and bulk selection until released.
- Stock transfers between warehouses, authorised through Requested → In Transit → Completed, with the stock moving only on completion.
- Angels' Share projection — expected against actual level between regauges, with per-warehouse ambient evaporation factors, so anomalies surface early rather than at year end.
03 Dry goods & bottling
- Packaging catalogue — glass, corks, labels and cases, with print-run and design-version kept separate and weighted-average costing across purchases at different prices.
- Finished-goods recipes defining which components go into each bottle and how many.
- Kitting — a bill of materials generated automatically from the earmarked casks with a yield estimate and a configurable wastage multiplier.
- Shortage check before assembly against live stock at the target plant, raising an inter-warehouse transfer order for anything held off site.
- Bottling runs recording date, contractor, volume, bottle counts and average strength — actual usage measured against the kitting expectation, with fluid loss and waste attributed.
- Partial runs return the remaining fluid and the parent cask to inventory rather than writing the difference off.
04 Procurement, sales & finance
- Purchase orders for casks, wet stock, dry goods, transport and services — submitted, amended, reopened, and received in full or in part.
- Supplier invoices three-way matched against the order and the receipts, with quantity and price-tolerance checks before approval for export.
- Sales orders, reservations, and pick-pack-ship with staged fulfilment for finished goods, casks and bulk, and live inventory decremented on dispatch.
- Multi-currency throughout — the exchange rate is captured at the moment of each payment and receipt, and FX gain or loss is reported from actual settlements rather than a period-end estimate.
- Costing modes for cask purchases — isolated wood, itemised wood-plus-spirit, or bundled — each ledgering to the right side of the asset.
- GL codes, transaction-type mapping and a date-range export producing the journal and invoice files, with batch history retained.
05 Reconciliation, control & evidence
- Warehouse reconciliation — upload the operator's report and the comparison runs at upload time. Flagged rows are never applied automatically.
- Variance log holding the historical record of every regauge and every reconciliation exception, with its disposition.
- Transaction controls — per sensitive transaction, require nothing, an override password, or a routed multi-level approval. Manual adjustments, backdated entries and forced write-offs are gated by default.
- Alerts for evaporation breaches, regauge-due tasks, retirement due, casks approaching bottling dates and sample retention aging.
- Cask and shipment dossiers — one click produces a chronological evidence pack, from intake to disposition or from order to delivery.
- Global search by internal key or any historical external reference, with structured filters on distillery, wood, material, peating, fill count, maturation age, lifecycle status and earmark.
Underneath
Access control and audit are inherited, not added.
AngelTrace is built on the same foundation as everything else we ship. Access control is enforced at the database row level rather than in the interface, every table carries a field-level audit trail, sensitive operations route through the approvals engine, and the application is multi-company from the first day.
Next step
See it against your own stock.
The fastest way to judge AngelTrace is to put one of your warehouse reports through it. Tell us roughly how many casks you hold and where, and we will show you what the reconciliation finds.